Newsletter Coordinator Position Needed

Below is the process I go through and any one else will need to go through to publish the newsletter.

1. Try and attend every monthly council meeting on the 3rd Tuesday of the month.
2. If unable to make a meeting, try and get meeting minutes from recorder.
3. At the meetings, take notes of past events and note upcoming events and dates.
4. Remind Grand Knight when his column is due.
5. Write newsletter toward the end of the month.
6. Call brother knights who chaired past events if more information is required.
7. Provide Rose Rucci with newsletter (I have been doing this electronically) and she will print the number of copies requested.
8. Send an electronic copy of the newsletter to our website administrator to put the newsletter on the website.
9. Email those brother knights that prefer to read the newsletter on-line that the newsletter will be on our website.
10. Newsletter is printed back-to-back and is usually six pages long. I have mailed an eight page newsletter before using standard postage.
11. When copies done, print mailing labels and apply. Apply postage and circular tabs to hold the corners of the newsletter together.
12. Drop finished newsletter into a mailbox.

Note that the newsletter editor is responsible for purchasing mailing labels, postage, circular tabs for the corners of the newsletter, and paper. The newsletter editor should get reimbursed for these items as well as on occasion printer ink, therefore he will need to submit receipts to the Financial Secretary who will give them to the Treasurer for reimbursement.

The newsletter editor will need to work with the Financial Secretary with regards to membership - getting addresses, who to drop from the mailing list, etc. This means he will have to maintain a mailing database. He will also need to work with the individual in charge of planning the baptismal and adoration schedules.

Lastly, there are two particular things I can think of that I did with the newsletters to help the council. First was, for the first newsletter, I put a notice to the membership of the Home Association meeting after the first council meeting of the year. Second, I compiled a list of events that were held over the past calendar year. These are both done in the first newsletter.

Remember the newsletter is published every two months. So over a calendar year I would publish a newsletter at the end of February, April, June, August, October, and December.

I believe I have covered it all. If I think of something I missed, I will let you know. If you or anyone else have any questions, don't hesitate to let me know.

Send newsletter updates to Pat Worthington